Robious Athletic Association

Get in the Game!!

I. Purpose

The Robious Athletic Association, (the association) is an organization formed to develop
both the minds and the bodies of those students who wish to participate in organized
sports. The organization shall not deny any person, who meets the all of the criteria for
membership, admission based solely on race, creed, religion, national origin, sexual
preference, or gender. RAA will provide coaches and other adult leaders who have
successfully obtained permission from Chesterfield County to lead and teach the members
of the association. Such permission will be in the form of passing the County’s background
check, or any other method, approved by the County.

II. Membership

Membership in the association shall be divided into the categories of student membership
and adult membership. Student membership shall consist of all persons between the ages
of 5 and 18 who otherwise meet all of the requirements of the sport and/or activity that they
wish to participate in. Such requirements will include, but will not be limited to, completion of
all association and County required applications as well as documented proof of the
applicant’s birth date in the form of a copy of the applicant’s birth certificate.

Adult membership shall consists of those persons who are at least 18 years old, who are of
good moral character, and who complete all necessary applications and successfully
complete a background check, or other check, as required by Chesterfield County.

III. Board of Directors

The association shall be governed by a board of directors. Such Board shall consist of the
President, Vice-President, Director of Football Operations, Secretary/Treasurer, Director of
Boys Basketball, Director of Girls Basketball and Director of Cheerleading.   The Board
shall create all rules and regulations needed to ensure that the association is operated in a
business like manner. All rules and regulations must be voted on and approved by a
majority of the board of directors.

All terms on the board are for a term of no more than two years. Each officer can be re-
appointed for additional terms only with approval of the majority of the board of directors.
Terms shall be staggered so that no more than three positions shall be filled during any
one year.

IV. Duties of the Board of Directors

President – The president shall be in charge of all Board of Directors meetings and shall
ensure that all meetings are run in an orderly fashion. The president shall ensure that all
legal obligations of the Board are completed in a timely manner and that the association
fulfills all requirements needed to maintain a good standing within the Chesterfield Parks
and Recreation Department as well as all other organizations or entities necessary to
promote health and fitness among the students of Chesterfield County.

Vice President – The Vice President shall serve as the back up to the president and shall
preside over all meetings that the president is unable to attend. In addition, the vice
president shall be in charge of all aspects of making sure that all concessions are done in
such a manner that they meet all of the requirements of Chesterfield County.

Secretary/Treasurer – The secretary/treasurer shall take all minutes at the board meetings
and distribute the same among the members of the Board for approval. The secretary
treasurer will also compile an annual financial report and present it to the board outlining
the income and expenses that the association incurred at any given time. The treasurer
shall be responsible for making all deposits and shall write all checks necessary to the
operation of the association. The treasure cannot issue a check for more than $2500
without approval from the board of directors. Likewise, the treasurer cannot incur a
financial obligation of more than $1000 without first obtaining approval of the Board of
Directors.

Director of Football – The director of football shall be responsible for enforcing all
requirements of the Chesterfield Quarterback League. The director shall appoint the
coaching staff for each age level and shall be responsible for attending all meetings of the
CQL as well as ensuring that all players meet the requirements of the CQL. The director
shall ensure that all football equipment is in good condition as is safe for us in a football
game.

Cheerleader Director – The director of cheerleaders shall be responsible for the
cheerleading program. The director shall appoint all coaches and establish the
cheerleading squads based on age as well as any other requirements established by
Chesterfield County.

Director of Boys Basketball – the director of boy’s basketball shall be responsible for
enforcing all requirements of the Chesterfield Basketball League (CBBL). The director
shall appoint all coaches and shall ensure that the equipment needed to participate in
basketball is available to all teams and players.

Director of Girls basketball - the director of girl’s basketball shall be responsible for
enforcing all requirements of the Chesterfield Girls Basketball League (CGBBL). The
director shall appoint all coaches and shall ensure that the equipment needed to participate
in basketball is available to all teams and players.

V. Coaches

All coaches shall be recommended to the Board of Directors by the appropriate director
only after ensuring that the prospective coach has completed the appropriate application
and has successfully obtained clearance from Chesterfield County. All prospective
coaches will be voted on by the Board of Directors. A majority vote is necessary to be
approved to coach. All coaches serve at the discretion of the Board and may be removed,
suspended and/or replaced from their position at any time upon approval of the Board by a
majority vote.

VI. Conduct

All members of the association are to act in a manner that is designed to place the
Association in the best light. No member shall make an appearance at an association
event while under the influence of alcohol, illegal drugs, prescription medicine or any other
substance. No member of the association is to use foul language in the presence of minors
while acting in any capacity as a representative of the association. No family member,
friend or acquaintance of a member of the association shall use language that is
considered to be obscene, vulgar or in bad taste. No member of the association, their
family or the general public shall use type of physical force against any other association
member, coach, official or member of the general public. All members of the association
are required to report all violations of the conduct rule to a board of director as soon as
possible.

In the event that a member of the board, coach or other adult member of the association is
charged with improper conduct the Board shall immediately conduct an investigation into
the allegation. Upon receiving notice of a potential violation the Board member receiving
the notice shall immediately contact the president. Upon receiving such notification the
president shall notify the remaining board members of the charge and the president shall
inform the member that is being investigated of the charge and shall advise the member
that an investigation has started. The member who has been charged with a violation will
have the opportunity to present her/his version of the events to the Board, either in writing
or by attending a Board meeting. In the event that the charge is such that it constitutes a
criminal act the appropriate law enforcement authority shall be notified as soon as possible.

While conducting their investigation the Board has the right to temporarily suspend the
accused member until such time that the investigation has been completed. The President
shall notify the accused member if such action is taken. Once the investigation has been
completed the Board will then vote on what action, if any, to take against the accused
member. Such action could include finding that the accusation is without merit or that the
charge was founded. If the Board determines that the charge was founded they must then
decide on the appropriate punishment. The punishment shall include, but is not limited to
the following;

1. A verbal reprimand
2. A written reprimand
3. Suspension from all association activities for a period of time to be determined
by the Board of Directors
4. Permanent removal of the member from any position that he/she holds within
the organization.

Upon coming to a conclusion the Board shall notify the accused member of its decision by
certified mail. Upon receiving the Boards decision the member who has been charged will
have 48 hours, from the time, that the decision is received, to file a written appeal to the
Board in writing. Such an appeal must be postmarked within 48 hours of the receipt of the
board’s decision and must include a request for a rehearing and outline the reasons why
the member believes that he/she shall be granted a re-hearing or that the action taken by
the Board be suspended and/or modified. Upon receiving such notification the Board will
discuss the appeal and if necessary meet with the member who has been charged. After
the Board has met again it will submit in writing its final decision to the accused member.

VII. Modification

The Bylaws of the association shall remain in force until such time as the Board of Directors
choose to modify the same by a majority vote.

RAA BYLAWS

Robious Athletic Association
P.O. Box 143 / Midlothian, Virginia 23113